Moving office can be just the step in the right direction if you’re looking to refresh your business in a new and upgraded space to fit all your company’s growing needs. However, office relocation can be a stressful time, so a well-planned move is crucial.
It’s important to understand the challenges that come with relocating your current office to a new space, such as coordination, budgeting, or even productivity losses during the move. Before you start the move, try implementing a detailed office moving checklist, such as the one below, to ensure a stress-free move.
When thinking of what to include in your checklist, there are some key considerations to take into account. Everything from your selection of office chairs, to lighting and desk layout, the list can often feel overwhelming.
Location selection is an important aspect to consider. Look at the location you’re planning to move into and compare the most desirable locations with what factors you’re looking for in a new office space.
- Do you want somewhere with a view, or maybe somewhere more quiet and secluded?
- Consider space requirements, how big does the new office need to be?
- Can the space comfortably fit all your staff, and does it have enough space for office equipment and storage?
- What sort of layout are you looking for?
- Another key consideration is the moving date and logistical requirements. What are your business’s IT and infrastructure requirements?
Before making the move, you need to ensure you have the perfect space to move into, in the right location that fits all your needs.
Australian office relocation checklist
In preparation for the big move, you need to make sure you’ve thought of all the factors that come into the preparation and planning of office relocations.
Ensure you have the perfect space for your new office, with all the requirements to best suit your needs, and that all your equipment is ready to be moved.
2. Early Planning
Consider all possible challenges you may face during the move and come up with an office relocation plan for how to tackle these should they arise.
Pick a moving date for the relocation that best suits your business, perhaps during a period when you’re not busy or would be closed.
4. Inventory management
Make sure all your office furniture and equipment are recorded, packed away properly and ready to be moved. Remind employees to pack personal belongings and help with communal spaces. It’s important to take inventory before and after the move to ensure nothing is lost or damaged.
5. Communicating with employees
Keep in touch with your employees about the upcoming move. Notify the entire team as plans evolve to ensure there is no miscommunication or unnecessary stress.
6. Hiring professional movers
The right moving company can make office relocation far less stressful. Investing the time to find professional office relocation services you can trust is a more crucial step in the process than you may think.
7. Notifying clients and suppliers
Don’t forget about your clients! Let them know you’re moving to a new location and make sure they know the new office address once your business moves. The same goes for suppliers and cleaning services – they’re just as important.
It’s time to move offices
Once you have moved, there is still much to be done before the office relocation is officially complete. Now for the fun part, you get to decorate your new office!
Investing in new office furniture can be just what you need for a fresh start. You need to go through the decision-making process for investing in new furniture, such as evaluating current furniture needs, budgeting for new purchases, and creating a seating plan that fits the new office environment you’re going for.
When looking for new furniture to make your new space pop, ergonomic mesh office chairs could be just the thing to enhance employee comfort and productivity.
Ergonomic office chairs are perfect for posture support, reducing back and neck pain, relieving hip pressure, improving blood circulation, and therefore boosting productivity. These benefits are important factors to look for when considering new office chairs, as well as how well they will integrate into your new space and office layout.
To ensure an efficient and organised move, some tips and strategies could include categorising items, labelling boxes according to these categories, special care for sensitive equipment, and minimising downtime between moving projects to get everything done more efficiently and quickly.
Moving process on the day
Now let’s look at managing the office relocation on moving day. This includes coordinating with movers, ensuring IT infrastructure is safely relocated, phone systems and internet connection have minimal downtime. Keep employees informed to ensure adequate communication during the move.
Post office move considerations checklist
Just as it is important to be prepared before the big move, it’s a good idea to also put together a checklist of what needs to be done after the move.
1. Setting up workspaces
Put together desks, drawers and chairs to ensure each of your valuable employees has the perfect workspace to boost their productivity, as well as put together the new office space and layout.
2. Updating company information
Update your website, email sign-offs and location details to make sure clients can find you at your new location.
3. Getting employee feedback
It’s important to check in with your employees as they’re the ones that keep your business running efficiently. Make sure they’re all happy and comfortable in the new environment and ensure you act on any feedback or criticisms to keep a positive space for everyone.
4. Resuming normal operations
Now everyone’s all settled in the new office, make sure you keep business as usual. This will help the transition to be less jarring if there’s more familiarity in the usual work set-up.
To keep an overall stress-free relocation, some tips and tricks for stress reduction could include aspects like maintaining open communication, ensuring employee well-being, and having a contingency plan to ensure risk management should you need to resort to your Plan B.
Enjoy your new space
Now that you’ve had a successful and stress-free move, you get to embrace your new office space and enjoy the positive impact of the new, well-equipped office space. Congratulations on the relocation, now you can look forward to enhanced productivity and employee satisfaction.